Executive Personal Assistant to Private UHNW Executive (Large Remote Flexibility) - $200k-$250k plus

Executive Personal Assistant to Private UHNW Executive (Large Remote Flexibility) – $200k-$250k plus fully paid benefits!

We are seeking a highly organized, detail-oriented Executive Personal Assistant to support a dynamic, globally active UHNW Executive / Principal with a diverse portfolio spanning business ventures, investments, and philanthropic initiatives. He is known to be warm, engaging, and not a purely transactional Principal.

This role operates at the intersection of executive and personal support, managing a complex and ever-evolving ecosystem that includes professional obligations, personal logistics, and high-touch external relationships. The Principal maintains a fast-paced schedule across multiple time zones, requiring an EA/PA who can anticipate his needs, prioritize effectively, and operate with a high degree of autonomy.

There will be some face to face time with the Principal at his office when he is in Palo Alto, however the role offers a high degree of flexibility given the Principal's frequent travel, allowing the assistant to manage their schedule with autonomy.

Responsibilities:

• Manage a complex, fluid calendar across multiple time zones, ensuring seamless coordination of his professional, personal, and philanthropic commitments
• Coordinate extensive domestic and international travel, including multi-leg itineraries, last-minute changes, and real-time problem-solving
• Serve as a central point of contact across a broad network of stakeholders, including internal teams, external partners, and household staff across multiple locations
• Provide day-to-day personal and operational support, handling a wide range of ad hoc requests with discretion and efficiency
• Assist with planning and execution of small- to mid-scale events (professional and personal), including vendor management, logistics, and guest coordination
• Support ongoing projects tied to his residences, investments, and philanthropic initiatives, tracking timelines, deliverables, and key stakeholders

Requirements:

• 10–20+ years of experience supporting a senior executive or principal in a fast-paced, high-demand environment (family office, UHNW, finance, or similar)
• Advanced proficiency in Excel and CRM systems such as Zoho, Salesforce, or HubSpot
• Proven ability to manage complex, multi-time-zone calendars and high-volume domestic/international travel
• Exceptional attention to detail with strong data management and organizational skills
• Ability to operate with a 24/7 mindset, including responsiveness outside standard business hours
• High level of professionalism, discretion, and communication skills, with the ability to act as a thoughtful partner to a fast-moving principal

Salary: $200k-$250k, plus fully paid benefits, 401k (with strong match), and more benefits/perks.

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: bsedita@adviceny.com

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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